Work environments can really make or break productivity. That’s why, as we become further connected by means of technology, it’s important we fix our surroundings to accommodate us. Flexible workspaces are designed to promote collaboration and comfort, as well as save money.
Through the likeness of multipurpose rooms, shared spaces and more, flexible workspaces can help workers achieve better at lower costs. There are several different types, but the main gist is that it comes with a licensing agreement with monthly charges. They usually have very short minimum commitment periods, as short as 3 months. This gives companies ample freedom to grow as the wind changes.
Some private offices can also be considered a part of the “flexible workspace” genre. Some are serviced or managed, others may be leased. Leases aren’t really considered to be flexible, but for shorter commitment terms you may want to look at subleased offices.
If you’re looking for a modest space to start in and slowly grow from, consider a short term office. These ‘mini’ offices over the familiar private workspace set-ups with a smaller commitment to space. Having smaller spaces like this available to rent can be incredibly useful for new companies looking to maximise spatial efficiency. Alternatively, you might find your office space too big for several reasons and find short term offices a perfect fit.
All in all, private offices bring prestige, and of course, privacy and focus to the table, if that is what you need.
Co-Working & Hotdesks
One of the most talked about types of flexible workspaces is called the coworking space. Perhaps, in the modern working world, it’s not necessary to rent out an entire building or floor for workspace. Why not, say, just single desks or hot desks? The coworking space design allows for people from several different companies to work side by side, encouraging networking and collaboration. Imagine an open space with a casual atmosphere that is productive and constantly buzzing with ideas at the same time. That is what coworking spaces offer the people working within them. It makes broadening horizons so much easier and more natural, helping workers embrace the beauty of keeping an open mind. This revolutionary approach to workspace design has everyone talking, but it describes the inner workings of something bigger. Keep reading to find out the different rental and space conditions under which coworking spaces and other flexible arrangements can exist.
Serviced offices are fully equipped and daily running costs are managed by the leasing company. They let you move in and get started immediately, no stress, with continued support including cleaning, security and mail services.
Similar to serviced offices but not quite the same are managed offices. While several essential facilities are included in the monthly rent, managed offices give companies a little more room for customisation. If being able to brand and change the interior designs is what you’re after, managed office spaces could be the way to go. Managed offices can be great for scaleups as your business starts to grow and needs a sense of team culture. Managed office contracts are often 1 to 3 years long.
Are you looking for an office that would allow a full self-management of your space at cheaper, more flexible costs? Sometimes, you may find a shared office situation, where another company sublets a sectioned-off part of their workspace.
Securing a shared office is a great way to increase your team’s productivity, while keeping upkeep and costs at a minimum. This flexible space is great for small to mid-size teams.
Most flexible office spaces offer a dedicated space for group meetings and training sessions. Training rooms or meeting rooms can either have tables arranged like an auditorium with seats facing front, or like a board room with seats arranged in a U-shape. At coworking space, these meetings rooms can simply be a small private space with a table and a set of chairs for small groups.
You may opt for a virtual office, so employees can work from wherever, no physical space needed. This can save a lot of money, but particular spaces may be essential, still. You may need a business address and reception, to make your services more readily accessible. This kind of minor support can be rented for a small cost and reception spaces and addresses can be shared.
Another flexible option is to singularly rent out different function rooms. There are many examples of types of rooms you may want to rent out, perhaps in addition to typical offices. An essential and a classic office space, familiar to many is the conference room. Plenty of exciting collaborative and visual features come with the introduction of a conference room. A TV or whiteboard to help coworkers map out visions and a table at which all can face each other? Sounds like a recipe for better communication and a much more convenient way to share.
There are many other options for leasable or subleasable, or serviced workshop units. For a slightly more intimate version of our beloved conference room, it’s worth taking a look at interview rooms. Like conference rooms, they promote clear communication through round-the-table seating. However, smaller desks and cosier fitting of furniture leads to a more private scene. These rooms are highly presentable and perfect for workshops and for meeting clientele.
What type of office space are you looking for?
There are so many different ways to pick and choose what kind of workspaces you really need for your situation. Think of every factor on a sliding bar; levels of privacy, collaboration cost and efficiency are all flexible, never fixed. Don’t let your budget and employees’ work ethics slip down the drain due to unsuitable workplaces. By considering all your options, you give yourself the best chance of making informed decisions on what’s right for you. (SEE: Top Singapore Office Providers for 2021)
OsdORO can help you find the best flexible working option for your business. Providing you with updated information on the best deals and locations, we make settling in comfortably and without stress easy.