Can I use a virtual office for company registration?

Virtual Offices in Singapore

Singapore is such a small country and it’s one of the most competitive in terms of commerce. As such, commercial real estate is incredibly pricey. Leasing an office in the central area of the city would cost at least a few hundred Singaporean dollars. While most companies can pay this much, startups with tight budgets might not be able to. 

Not all businesses that are just starting out can afford these rental fees on top of other overhead costs. With a limited budget, it’s a smarter decision for startups to spend on efforts that would have a direct impact on the company bottom line than paying for rent.

What are virtual offices?

For those looking for the most affordable alternative to renting an office so you can have a business address, there are virtual offices. A virtual office is a service commonly offered by flexible workspace providers who allow individuals and businesses working remotely to have all the functionality of an office space managed virtually through the internet. Virtual offices also offer a commercial address you can use as your business address to receive mail or freight, as well as a reception area that accommodates calls and guests on your behalf. 

The Gateway West Modern Coworking Spaces in Singapore

Among all flexible offices for rent, virtual offices are the most affordable because rental does not include a physical office. At an affordable rate and with flexible payment terms, virtual offices come at various membership packages that are customizable to your unique business needs.

Business Address Requirements in Singapore

One of the most commonly asked questions for business owners who are in the early stages of their businesses is whether they can register a virtual office as their business address for company registration. Unlike having your own office, renting a virtual office is affordable and takes less than a day to set up.

To answer whether businesses can register virtual offices as their addresses, it’s important to examine what the requirements are for business address as outlined by the Accounting and Corporate Regulatory Authority (ACRA):

  • A registered business address “must be operational and accessible to the public during normal office hours.”
  • A registered business address “must be an address where you can be contacted.”
  • A registered business address must be a commercial space within Singapore.

Can I use a virtual office for company registration?

Based on the requirements outlined by the ACRA, virtual offices can be used as business address in a company registration as long as the following conditions are met:

  • A virtual office is open and accessible during normal business hours.
  • A virtual office has mail forwarding services and a dedicated landline.
  • A virtual office has a registered business address in Singapore.

Most flexible workspace providers in Singapore who offer virtual offices fulfil all these conditions. But always double-check just to be sure that your chosen virtual office complies with the ACRA requirements.

Is a virtual office the right choice for your business?

Virtual office and flexible office spaces in Singapore

When determining whether virtual offices are the right fit for you at this stage of your business, the biggest question is what your priorities are at this moment. Oftentimes, new businesses are starting out with tight budgets. If your business is one where all the team members can work remotely without a problem, then renting a virtual office may just be the solution for you. It’s affordable while lending your business the legitimacy it needs in the form of a good business address. 

Most virtual offices are based in the same place as popular coworking spaces in some of the most popular areas in the city. For a small price, often less than S$100 a month, you can have a CBD address already.

Meanwhile, if your business has no issues with funds, then leasing an office space for yourself is a good option. Just make sure you have an admin person in the office during office hours at all times.

How to choose the right virtual office?

When it comes to choosing a virtual office, you want to consider the following things to make sure you’re meeting your business needs and you’re getting the best deal.

virtual office space rental - an employee inspects an office space in singapore

Address

One of the most important factors to consider is location. You want the address of your virtual office to be in a good part of the city since this is what potential clients, business partners, and investors see first when they try to reach you. 

Since virtual offices come at affordable prices, it won’t cost a lot to have a business address in CBD. Aim for this as much as possible. But also consider its accessibility to you. If people send packages and mail to your virtual office, you might have to pick things up yourself or have them forwarded to your residential address.

Flexibility

Each business has unique needs. Depending on what your business needs are, it’s better to find a virtual office that can accommodate them. Flexibility is important particularly for their operating hours. Though ACRA only requires offices to be open and accessible during business hours, your business might need to be accessible outside these hours. If so, look for virtual offices that operate 24/7 or for the hours you need, at least.

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Service quality

Another factor to consider is the quality of service a virtual office has. A virtual office is a service. With poor service, not only will you be suffering, anyone else interacting with your business through your virtual office such as clients, business partners, and investors will be getting a bad experience. Their bad experience reflects negatively on your business.

To look for a virtual office with good service, check reviews online or opt for shorter contracts so you can test your compatibility with the virtual office for a short period before you choose to extend your contract or find another virtual office to work with.

 

Enterprise software development experience. More recently in positions including CTO, Lead Developer and Head of Product in Australia. Deep expertise in property and legal technology in Australia with a specialty in lead generation and tech scalability across Asia-Pacific.

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